Booking Form

Booking terms & conditions

Terminology used in this agreement:

‘Experience’ refers to the adventure trip that you are booking and can include, but is not limited to, Arctic Circle Expeditions and Experiences, Mount Toubkal, Arctic Circle Trail Greenland. 

‘We’ refers to our company- Go Wild ltd t/a adventure.ie

‘Partners’ refers to external businesses/providers that we use to provide part of your adventure experience. 

Deposit:

A non-refundable deposit of €200 (unless otherwise advised) is payable to confirm your booking. . 

Balance of fees:

The balance of fees can be paid in instalments at any time up to the deadline as detailed below or 90 days before the start date of your experience. 

For Arctic Circle Expeditions & Experiences (January - April): 50% of total fees must paid by 31st October, with balance paid in full by 31^st December.

For Morocco based expeditions (October/November): 50% of total fees must paid by 30^th June, with balance paid in full by 31^st August.

For Greenland ACT (September): 50% of total fees must paid by 30^th April, with balance paid in full by 30^th June. 

For Greenland ACT (Winter Crossing - April): 50% of total fees must paid by 30^th November, with balance paid in full by 31^st January.

Cancellation by you:

We strongly recommend having personal travel insurance in place as early as possible, which covers you in the event of cancellation by you, of your adventure experience due to illness, injury or family crisis ahead of your adventure. The onus is on you to have appropriate cover in place.

A cancellation will only be effective from the date we receive written notice from you to our primary email: info@adventure.ie notifying us of your wish to cancel. The following cancellation terms apply:

> Up to 121 days before the start date of your experience: With the exception of your deposit, the balance of your fees are fully refundable. Your deposit may be transferred to another adventure experience or appropriate person. Only one transfer is permitted.

>Between 120 and 91 days before the start of your experience: Your deposit is no longer transferrable. . The balance of any fees paid are refundable. 

>Between 90 days and 61 days before the start date of your experience:  We may offer you a full refund of your fees if and only if we are able to fill your place on the experience. This is contingent upon the trip being fully sold out.

>60 days or fewer prior to start date of your experience: Retention of deposit and fees paid.

Note that cancellation terms may differ on some experiences (Arctic Awakening) and will be notified in those instances.

Cancellation by us:

Unless otherwise specified ( as stated in our website), our trips are guaranteed once they have six fully paid participants.

If we must cancel your trip, except in cases of Force Majeure, (see below), we will notify you as soon as reasonably possible. We will provide you the option of: 

1. Receiving a full refund of your fees and deposit
2. Transferring the deposit and fees as a credit for future experience

In the event of any cancellation, there will be no claim for damages by either party against the other. There will be no compensation for any incidental costs you may have incurred as a result of your booking being cancelled, including but not limited to visas, vaccinations, equipment, attendance at training days, travel insurance excess, excursions or flights. 

Included in your fees:  

The fee for your experience includes all the following in-country items:

• All accommodation as part of the itinerary
• Group return transfer from the destination airport
• Meals as per itinerary 
• Specialist equipment hire as per experience details
• Highly qualified and experienced guides
• Local fees to include mules, porters etc. where required
• Tips where required

Not included in your fees:   

The experience fees do not include the following:

• Flights
• Flight delay costs, lost baggage etc
• Personal Travel and adventure experience insurance
• Any extra excursions that you decide to take
• Any transfer to our base/hotel that is outside the designated transfer as per your experience itinerary
• Meals other than those specified in the itinerary
• Visa and passport fees
• Additional clothing & equipment beyond that listed in the ‘Specialist equipment list’ for your experience
• Items as per force majeure to include but not limited to accommodation, meals, transport, flights etc.

Change of itinerary:

Due to the nature of the activities that we provide, you accept that changes may be made to the itinerary by our staff on the basis of safety. The reasons for these changes may/may not be communicated to the group.

Age requirement:

Our experiences are open to those aged 18 years and over. Anyone aged 65 or over you must discuss this experience with your GP, this is an insurance requirement. 

Force Majeure:

If "Force Majeure" prevents us from fulfilling your experience we will not be liable or pay you compensation if our contractual obligations to you are affected. For the purposes of these Booking Terms & Conditions, a Force Majeure occurrence is one that is outside of our control or that of our partners and the effects of which could not have been avoided, even with the use of all appropriate precautions.   any event which we or our partners in question could not, even with all due care, foresee or avoid. These events can include, but are not limited to war, threat of war, civil strife terrorist activity and its consequences or the threat of such activity, riot,  the act of any government or other national or local authority including port or river authorities, industrial dispute, labour strikes, lock closure, natural or nuclear disaster, fire, chemical or biological disaster, and adverse weather conditions, epidemics and pandemics or other health emergency, unavoidable technical problems with transport and all similar events outside our or our partners control. Advice from your national authority (for example, the Dept of Foreign Affairs) to avoid or leave a particular country may constitute Force Majeure. We advise that you purchase comprehensive insurance to cover as many of the above scenarios as possible. 

Insurance:

We highly recommend you purchase travel insurance as soon as possible. 

• For Arctic Expeditions it must include ‘guided cross-country skiing’. 
• For Mount Toubkal it must include ‘trekking to 4,200m’ at a minimum. 
• For Greenland specialist rescue cover must be included. 

Please make sure that your policy includes the countries you will be travelling to. 

Any damage to rental equipment will result in the full replacement fees due for that item. 

Any damage to the lodge/huts must be paid to the owners before departure. 

Acceptance of risk:

I understand that:

• This experience will be physically and mentally intense.
• The activities involved can be dangerous.
• The possibility of injury to myself and others exists. As an adult I accept this risk.
• Some of my guides may be trainees gaining experience to fulfil their qualifications.
• I am responsible for the security of my personal belongings at all times even if left in storage or at the accommodation.
• I can talk to the expedition leaders regarding the expedition before I depart and at anytime during the experience.
• The consumption of alcohol or other substances is strongly discouraged during the experience.
• After 10pm is considered 'Quiet Time' and I may be asked to find alternative accommodation at my own cost if I ignore this request.
• I am under no obligation to take part in any or all of the activities during the expedition.
• I am obliged to purchase relevant travel insurance as detailed above
• Due to bad weather, delays etc there is a chance of flight delays or even cancellation, which are beyond our control, and if so happened then extra expenses incurred (eg transportation, hotel etc) shall be the responsibility of clients.
• I understand that the experience is at the mercy of the weather and some or all of the expedition may have to be postponed at any time. 

I confirm and agree that:

• I am fully aware of the risks to myself and others involved in joining this experience. 
• I am physically fit and have no injuries which may affect my safety during the activities. (I understand that if I have ANY concerns about my fitness I can and will inform adventure.ie via email before the departure date)
• I will comply with the guides instructions on all activities.
• I will inform the expedition organiser in writing or email (info@adventure.ie) within 48 hours from return to Ireland of any injury sustained on the expedition.
• That my guides can only be responsible for me during experience activities, at other times I am solely responsible for my own safety. This includes downtime during the experience. 
• My passport is valid for at least 6 months from the date of return to my home country.

Release:

I hereby release, remise and forever discharge from any claims and liabilities whatsoever without limitation that I might have against Go Wild ltd, adventure.ie, the owners of the property on which activities take place, adventure.ie staff, Ronan Mullen IML, freelance instructors, sub contractors and I make this release on behalf of myself, my heirs, executors, assigns and administrators.